General Policy & Policies for Public Access

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We want you to be informed about the Ellis Appraisal District and your rights as a property owner.  This section contains information on the Board of Director’s policies and procedures for access to the Board of Directors, assistance for non-English speaking and disabled persons, and resolution of complaints to the Board.

We trust that you will contact us if we can be of any assistance.

The District’s Property Owner Assistance Department can answer questions and serve your needs on most matters that do not require Board attention.

General Information
Board of Directors 
Public Access to the Board of Directors

Board Meetings
Interpreters
Access by Disabled Persons
Policies for Resolving Complaints
The Chief Appraiser and Property Appraisals
Appraisal Review Board
Property Owner Liaison Officer
Texas Property Tax Calendar
A Property Owner

General Information

The Ellis Appraisal District (EAD), by law, appraises taxable property for the benefit of the county, cities, and school districts that set tax rates and levy property taxes within District boundaries. EAD does not set tax rates or collect taxes. The District appraises more than 80,000 property parcels annually. The legislature has determined that an appraisal district’s primary function is to appraise property for property tax purposes.  The District also administers exemptions and special appraisals and determines the taxable situs of property. The Chief Administrative Officer of the Appraisal District is the Chief Appraiser.

The governing body of EAD is the Appraisal District’s Board of Directors. The law also authorizes an Appraisal Review Board to be appointed, which hears property owner protests regarding values and other related matters, and a Property Owner Liaison Officer, who handles complaints outside the jurisdiction of the Appraisal Review Board.

Board of Directors

A Board of six directors governs the Appraisal District. Board members select and hire the Chief Appraiser, adopt the annual District budget, appoint the Appraisal Review Board, appoint a Property Owner Liaison Officer, and ensure the District follows policies and procedures required by law. The Board of Directors does not appraise property or make decisions affecting the appraisal records.

Board of Directors:
Phillip Lynch, Chairman
Ken Marks, Vice-Chairman
Joe Pitts, Secretary

Charles T. Abram, Member
Tommy Hamilton, Member
John Bridges, Member

Public Access to the Board of Directors

It is the policy of the Board of Directors to provide the public with a reasonable opportunity to address the Board concerning the policies and procedures of the Appraisal District and on any issue within the Board’s jurisdiction. Generally, the Board’s statutory duties and jurisdiction involve:

        • Adopting the District’s annual operating budget;
        • Contracting for necessary services;
        • Hiring the Chief Appraiser and assigning responsibilities to the position;
        • Making general policy regarding the operation of the District;
        • Appointing Appraisal Review Board members; and
        • Appointing the Property Owner Liaison Officer.

Board Meetings

At each regularly scheduled meeting, the Chairman of the Board of Directors will welcome the visitors and will allow up to five minutes for each visitor wishing to address the Board. Anyone wishing to address the Board is requested to complete a visitor identification card that identifies the topic or agenda item they wish to discuss.

Interpreters

Non-English speaking persons are encouraged to provide a personal interpreter. If a person cannot provide an interpreter,  the District will attempt to arrange for interpreting assistance provided a written request is submitted to the Chief Appraiser at least three business days in advance of the meeting.

Access by Disabled Persons

District facilities allow access by disabled individuals.  Handicapped parking spaces are available at the rear entrance of the District office.  Individuals who need additional assistance for entry or access should notify the Property Owner Assistance Department at least three business days before the meeting.

Policies for Resolving Complaints

The Board will consider written complaints about the policies and procedures of the Appraisal District, Appraisal Review Board, the Board of Directors, and any other matter within its jurisdiction.  The Board will not consider complaints addressing any matter that could be grounds for a challenge, protest, or correction motion before the Appraisal Review Board as set out in the Tax Code.  The Board of Directors has no authority to overrule the Chief Appraiser or the Appraisal Review Board’s decision on a value, a correction, or a protest.

 

Complaints should be mailed to:

Ellis Appraisal District
(Chief Appraiser, Property Owner Liaison Officer, Chairperson, or Individual Board Member)
P. O. Box 878
Waxahachie, Texas 75168

At each regularly scheduled meeting, the Property Owner Liaison Officer shall report to the Board on the nature of complaints, if any, and the status of complaint resolutions.

      Board deliberations concerning complaints will comply with provisions of the Texas Open Meetings Act, Chapter 551, Government Code. Until final disposition of a complaint, the Board shall notify the parties at least quarterly on the status of a complaint unless notice would jeopardize an investigation.

The Chief Appraiser and Property Appraisals

The Chief Appraiser is the Chief Administrative Officer of the appraisal office.  The Chief Appraiser is the only employee of the Board and is selected and hired by the Board, and is directly accountable to the Board in the discharge of his/her duties and responsibilities.  All other personnel of the Appraisal District are employed by and accountable to the Chief Appraiser. The Chief Appraiser may delegate authority to District employees, as necessary.

The Chief Appraiser and his/her staff appraise the properties in the District. Property owner concerns about property appraisals should be discussed with the Appraisal District staff. Concerns that cannot be resolved at the staff level should be addressed by written protest to the Appraisal Review Board.

The Appraisal District’s Property Owner Assistance Department is available to answer questions or direct you to a staff member who can help you. The telephone number for the District is 972-937-3552 or toll free at 1-866-348-3552. We will respond to e-mails sent to mailto:ecad@elliscad.com.

Appraisal Review Board

The Appraisal Review Board (ARB) by law is responsible for hearing and resolving protests from property owners concerning appraisal of their properties. The ARB members are by statue not employees of the Appraisal District, including the Board of Directors. They typically are county property owners selected by the Administrative District Judge of Ellis County to serve one to two year terms. The Appraisal Review Board’s duties and a property owner’s right to protest the appraisal of their property are more thoroughly explained in the pamphlets entitled Property Taxpayer Remedies (http://www.cpa.state.tx.us/taxinfo/proptax/pdf/96-295.pdf) and The Appraisal Review Board Manual Both of these pamphlets are available at the District or at the websites listed.

Property Owner Liaison Officer

The Property Owner Liaison Officer handles public access issues. This position is appointed by the Board of Directors.  The Property Owner Liaison Officer also resolves complaints that fall outside the jurisdiction of the Appraisal Review Board.

Texas Tax Calendar

January 1:   Date that determines taxable value and homestead exemption status.
April 15:     Last day for property owners to file renditions or to request an
extension.
May 31:      Deadline for filing written protests to the Appraisal Review Board (or
by the 30th day after a notice of appraisal value is mailed to the
property owner, whichever is later.)
October:     Tax bills are usually mailed during this month. *
January 31: Last day to pay property taxes without penalty and interest. *

*EAD does not set tax rates or collect taxes. Tax rates are set by taxing entities such as the county, cities, and school districts. For information about your tax rates and/or tax payments, please contact the taxing entities directly, or the Ellis County Tax Assessor/Collector’s Office or other Collector’s offices in their respective jurisdictions.

We are here to serve you and welcome the opportunity to answer any questions or concerns you may have.

A PROPERTY OWNER

Is not dependent on us – We are dependent on them.

Is not an interruption of our work – They are the purpose of it.

Is doing us a favor by letting us – Serve their needs.
Is not an outsider to our business – They are a part of it.
A PROPERTY OWNER is the most important person in the world to us.

Courtesy and Efficiency are the main requirements of this office.